| Item | Description | Background Information | Decision |
| | APOLOGIES FOR ABSENCE | APOLOGIES FOR ABSENCE
There were no apologies for absence/ | |
| 22/04 | DECLARATIONS OF INTEREST | DECLARATIONS OF INTEREST
There were no Declarations of Interest. | |
| 22/05 | TIDESWELL COURT COMPLEX- COMPLIANCE & REFURBISHMENT PROGRAMME; MAIN CONTRACTOR PROCUREMENT AND AWARD OF CONTRACT. | TIDESWELL COURT COMPLEX- COMPLIANCE & REFURBISHMENT PROGRAMME; MAIN CONTRACTOR PROCUREMENT AND AWARD OF CONTRACT.
The Head of Housing reviewed the report and was satisfied that the correct procedures would be followed in order to provide the best value contract.
The Head of Housing approved the recommendations.
Report of the Housing Asset Manager
Decision Notice | Record of Decision
RESOLVED BY THE HEAD OF HOUSING
That the commencement of a procurement exercise for the compliance and refurbishment work to Tideswell Court sheltered complex in Mansfield be approved.
That subject to a satisfactory tender exercise and evaluation the Head of Housing approve the appointment of the successful tenderer and that the appointment be administered under a JCT Intermediate building contract with contractors design as the form of contract.
That authority be given to permit an instruction to be given to the Shared Legal Team to draft and finalise the necessary contract documentation and to enter into any warranties and agreements that may reasonably be necessary to enable delivery of the project.
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| 22/06 | VOIDS REPAIRS: CONTRACTOR PROCUREMENT AND AWARD OF CONTRACT. | VOIDS REPAIRS: CONTRACTOR PROCUREMENT AND AWARD OF CONTRACT.
The Head of Housing reviewed the report to seek approval for a short term Contract Exemption to utilise PK Group Ltd to undertake major void repairs and maintenance works, including the installation of new kitchens and bathrooms. The Contract Exemption would apply until 30th June 2022, after which a new tender exercise would have been completed and in place.
The Head of Housing was satisfied with the report and approved the recommendations.
Report of the Repairs & Asset Manager
Contract Exemption Form
Decision Notice | RESOLVED BY THE HEAD OF HOUSING
1) That the award of the contract to PK Group Ltd be approved
2) That the contract exemption for void repairs and maintenance be awarded to PK Group Ltd. The contract will commence on 21 December 2021 until 30 June 2022.
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| 22/07 | APPROVAL TO UNDERTAKE PROCUREMENT FOR CATERING FACILITIES AT POPPY FIELDS, AND TO AWARD THE CONTRACT FOLLOWING SUCCESSFUL TENDERING PROCESS. | APPROVAL TO UNDERTAKE PROCUREMENT FOR CATERING FACILITIES AT POPPY FIELDS, AND TO AWARD THE CONTRACT FOLLOWING SUCCESSFUL TENDERING PROCESS.
The Head of Housing reviewed the report and was satisfied that the procedures to be followed would provide the best value for money contract for the provision of catering services for the next 12 months with the option to extend to a further 24 months (at yearly intervals).
Report of the Housing Operations and Safeguarding Manager
Decision Notice | RESOLVED BY THE HEAD OF HOUSING
(i) That the contract for the provision of catering services be procured for 12 months with the option to extend a further 24 months (at yearly intervals).
(ii) That the Head of Housing be given authority to award and enter into the contract with the successful party following the procurement process.
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| 22/08 | THE AWARD OF CONTRACT FOR ROSTON COURT SHELTERED COMPLEX COMPLIANCE & REFURBISHMENT PROGRAMME. | THE AWARD OF CONTRACT FOR ROSTON COURT SHELTERED COMPLEX COMPLIANCE & REFURBISHMENT PROGRAMME.
The Head of Housing reviewed the report for the Award of Contract for Roston Court Sheltered Complex Compliance and Refurbishment Programme. The report sought approval to enter into a contract to undertake compliance and fire safety and refurbishment at Roston Court.
The Head of Housing was satisfied that the procurement process had provided the best value contract for the required works. That the works required were essential fire compliance and refurbishment works. The Head of Housing approved the recommendation.
Report of the Housing Asset Manager
Decision Notice | Resolved by the Head of Housing
i) That the contract for the compliance, fire safety and refurbishment work at Roston Court be awarded to J Tomlinson Ltd.
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| 22/09 | NOT FOR PUBLICATION UNDER SECTION 12A OF THE LOCAL GOVERNMENT ACT 1972 - EXEMPT APPENDIX | NOT FOR PUBLICATION UNDER SECTION 12A OF THE LOCAL GOVERNMENT ACT 1972 - EXEMPT APPENDIX
Appendix A | |